Checklists: the fine tuning of event management

"The event checklist

The checklist is a fundamental tool for the on-the-ground and at-the-moment event management. It is essential in the dynamic management environment. By having a worksheet containing checklists and a navigational aid to find them quickly, the members of event team have access to an important resource. The checklist can be created straight away from a meeting of the event staff. They can be adapted from other events, downloaded off the web and refined with every event. They should be started from the first meeting and recorded. By using the worksheet and placing it on the intranet or web, all team members can have access whenever they are connected to the net. With the use of mobile phones, the checklist can be accessed wherever there is a connection. The numbered checklist is important to delegating tasks as it allows the delegated person or team to give efficient progress reports." from Chapter 8 of Events Feasibility and Development (2011)

Sample of a checklist. These are complied from many event organizers around the world. However as each event is special, they should only be used as a guide and each event team member needs to check the checkilists before using them. Many more of these are found on the EPMS CDROM and Events Feasibility and Development.

Note: this is unodered and a 'prompt list' - to remind the person in charge of the tasks. It is not exhausitve as there may be other issues for specific events

For more information go to Events Feasibility and Development textbook, purchase the EPMS CDROM. and/or contact events @ epms.net